Amended Corporate Resolution Template for England and Wales
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What is a Amended Corporate Resolution?
An Amended Corporate Resolution updates or corrects a prior resolution of a company's board or shareholders under the Companies Act 2006. It must meet the same voting and procedural requirements as the original, and certain types must be filed at Companies House within 15 days. 黑料正能量AI's template guides you through the correct English-law procedure for passing, recording, and filing an amended corporate resolution.
Frequently Asked Questions
What is an Amended Corporate Resolution?
An Amended Corporate Resolution is a formal company document that supersedes an earlier board or shareholder resolution by correcting, expanding, or replacing its terms. It follows the same procedure as the original resolution: an ordinary resolution for most board decisions, and a special resolution (75% majority) where the Companies Act or the company's articles require a higher threshold.
When would a company need to amend a corporate resolution?
Common reasons include correcting a clerical or factual error in the original resolution, changing the scope of authority granted to a director or officer, updating the terms of an approved transaction after further negotiation, or revoking authority that is no longer required. The amendment should be passed by the same body and with the same majority as the original.
Can directors amend a resolution by email or other informal means?
Private companies can pass written resolutions of directors or shareholders provided the company's articles permit this. Under the Companies Act 2006, a written resolution of members of a private company requires either a simple majority or 75% depending on type. Email sign-off alone is not automatically valid; the process set out in the articles must be followed.
Does an amended resolution need to be filed at Companies House?
It depends on the type of resolution. Special resolutions, resolutions affecting the articles, and certain other resolutions listed in section 29 of the Companies Act 2006 must be filed at Companies House within 15 days. If the original resolution was filed and the amendment affects a filed matter, the amended resolution should also be filed promptly to keep the public register accurate.
What quorum is required to pass an amended resolution at a board meeting?
The required quorum for a board resolution is set out in the company's articles. Under the Model Articles, the quorum is two directors unless the company has only one. All resolutions at a board meeting require at least a majority of directors present and voting in favour, unless a special resolution of shareholders is required for the matter in question.
Can shareholders challenge an amended corporate resolution?
Yes. A shareholder who believes a resolution was passed improperly, in breach of the articles, or oppressively can apply to the court under section 994 of the Companies Act 2006 (unfair prejudice petition). Where a resolution affects class rights, it may also be challenged under section 633. Proper procedure and clear records are the best protection against a challenge.
What records should be kept of an amended resolution?
The company must keep a written record of every resolution (whether passed at a meeting or by written resolution) for at least 10 years under section 355 of the Companies Act 2006. The amended resolution, the minutes of the meeting at which it was passed, and any related board papers should all be filed in the company's statutory books and stored securely.
Does an amended resolution need to be witnessed or notarised?
No, for domestic UK company purposes a corporate resolution is not required to be witnessed or notarised. However, if the resolution authorises an action outside the UK and a foreign counterparty or jurisdiction requires authentication, an apostille or notarisation may be needed. Check the requirements of the relevant foreign jurisdiction before relying on an unattested copy overseas.
About the Amended Corporate Resolution
An Amended Corporate Resolution is a crucial corporate governance document that allows your company to formally modify or update previously adopted resolutions. Under United States corporate law, this document ensures your business maintains proper legal documentation when changing corporate decisions, policies, or authorizations while complying with both state and federal regulatory requirements.
When do you need this document?
You'll need an Amended Corporate Resolution whenever your company requires changes to existing board or shareholder resolutions. Common situations include updating authorized bank signatories when executives change roles, modifying corporate policies to reflect new business strategies, or adjusting previously approved contracts or business decisions. Publicly traded companies often use amended resolutions to comply with evolving Sarbanes-Oxley requirements or Securities Exchange Act provisions. The document is also essential when correcting errors in original resolutions or when regulatory changes require updates to corporate governance documents.
Key legal considerations
Your amended resolution must clearly reference the original resolution being modified, including its date and resolution number. The document should specify exactly which provisions are being changed, added, or deleted to avoid confusion or legal challenges. Under federal securities law, publicly traded companies must ensure amendments comply with SEC reporting requirements and may need to file amended resolutions with regulatory bodies. The amendment requires proper authorization according to your corporate bylaws - some changes need board approval while others require shareholder consent. Corporate officers must certify the amendment's authenticity, and the corporate secretary typically maintains official records. Consider tax implications under the Internal Revenue Code, as certain amendments may trigger reporting requirements or affect your company's tax status.
Legal requirements in United States
United States corporate law requires amended resolutions to follow specific state corporation act procedures, which vary by your state of incorporation. Delaware corporations must comply with the Delaware General Corporation Law, while other states have their own Business Corporation Acts with distinct requirements. The amendment must be properly noticed if shareholder approval is required, following state-mandated notice periods and procedures. Federal regulations apply to public companies, requiring compliance with Sarbanes-Oxley Act documentation standards and potential SEC filings. Your state may require filing amended resolutions with the Secretary of State, particularly for fundamental corporate changes. Maintain proper corporate records as required by state law, ensuring the amended resolution is recorded in official corporate books and accessible for regulatory inspections or audits.
GOVERNING LAW
Applicable law
This Amended Corporate Resolution is drafted to comply with England and Wales law. Key legislation includes:
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